School Policies » School Policies

School Policies

VCES has developed some specific guidelines to not only ensure the safety and security of our students and staff, but also to maintain a welcoming environment free of distraction from learning. Below you’ll find some of the key policies and procedures that we ask our families to follow.


For a complete guide to school policies and procedures, please consult the VCES Parent Handbook.


DROP-OFF & PICK-UP PROCEDURES

Please park in the lot and walk the students to the basketball court (or classrooms for kindergarten). The back gate on Odessa Avenue will be open until 8:15 a.m. and will reopen at 2:40 (or 1:00) p.m. Please park in the lot if you are planning to stay and volunteer at school as once the gate is locked, it will not be reopened.


VISITOR POLICY

VCES is dedicated to a creative learning environment. The procedures below will help ensure maximum focus and attention to learning by keeping interruptions to a minimum.

Those persons wanting to meet with a staff member or visit a classroom must make arrangements for the visit in advance. Please do not drop-in unexpectedly.

Parents and guests must sign in and out at the office. Upon signing in, parents will be given a Visitors Pass to wear while on the campus. This procedure is a State Law, which helps us ensure the safety of each child.


FIELD TRIPS

A Parent/Guardian permission form for field trips must be completed.  The teacher will take the students’ emergency information on each trip as well as any medication or inhaler.


HEALTH REPORT

Children may only attend school if all inoculations are documented. Please contact the office.


SIBLING ENROLLMENT

By law, admission is based on a public random drawing. However, younger siblings of current VCES students do have priority. All families who have upcoming kindergarten (or any grade) siblings must complete a lottery application form prior to the deadline and submit it to the school office. If this information is not provided to the school, your child’s name will be put at the end of the wait list.


OFFICE HOURS

The school office is open from 7:30 a.m. to 4:00 p.m. on school days.


LEAVING VCES CAMPUS

No child is permitted to leave VCES campus at any time during the school day unless they have permission from the office and are accompanied by an adult. Children will only be released to parents and/or designated caretaker unless the office is notified otherwise.


GOING HOME WITH FRIENDS AFTER SCHOOL

Permission will be granted to go home with another parent or caretaker provided the office or classroom teacher has received a signed and dated note.


CLOTHING AND DRESS CODE

Clothes should never detract from the learning process with unacceptable logos or messages. Sensible, comfortable play clothing is suitable for school. Children should not be afraid to get their clothes dirty. Shoes must be safe for play equipment or running. Lace up shoes are required. No sandals or flip-flops. Under garments should never be viewed by the general public. Children who may need a change of clothes should keep them in their backpack.


PERSONAL BELONGINGS

Children may not bring toys or other personal items. All personal belongings such as clothing, backpacks and lunchbags should be clearly labeled with child’s name.


LOST AND FOUND

For lost and found items, check with the office. Unmarked articles will be donated at the end of each month.


ATTENDANCE POLICY (ALL STATE FUNDS ARE BASED ON ATTENDANCE)

At VCES, we view every day as an essential learning opportunity. Therefore, we expect excellent attendance of all of our students. Student attendance becomes a pattern and missing school regularly is not only detrimental to a child’s learning, but can create poor learning habits. A child is considered absent when he/she is not in school. When a child has a fever or symptoms of illness or has a communicable illness, it is best for the child to stay at home to rest and recover.


TARDY PROCEDURE

A student is considered tardy if he or she is late to school. A student must report to the office if he or she is late for school in order to be admitted to the classroom. Tardiness is excused only if a student has a medical, dental, legal appointment, death in the family or a legitimate family emergency. All excused tardies require appropriate documentation. Traffic congestion will not be considered a valid excuse.


EXCUSED ABSENCES

Excused absences are absences in which a student is too ill to report to school or has a medical, legal, dental appointment or a death in the family. All absences require appropriate documentation, i.e. note from home, a note from a doctor or medical facility, court documents, etc. If appropriate documentation is not provided, the absence will be considered unexcused.

A parent or adult caregiver must notify the school the same day of absence by 8:15 a.m.